Privacy Policy

Last updated: 19 September 2026

Identity and Role of the Data Controller

spotreportix acts as the data controller for the purposes of this privacy policy. We are responsible for determining the purposes and means of processing personal data collected through our website, which provides professional resources on studio production in motion including equipment setup, camera operation, lighting, sound waves and workflows for television news and live shows. Our registered address is Beaconsfield Studios, Station Road, Beaconsfield, Buckinghamshire, HP9 1LG, United Kingdom and we can be contacted at [email protected] or 01494 671234.

Scope of the Notice and People It Covers

This notice applies to all visitors to our website who are based in the United Kingdom. It covers personal data processed when you access our services, submit enquiries via the contact form or interact with site features. It does not apply to third-party websites linked from our pages.

Categories of Personal Data and Sources

We collect personal data directly from you when you use the contact form or browse the site. Categories include contact details such as name, email address and any message content you provide. We may also collect technical data such as IP address, browser type and usage patterns from cookies and similar technologies. No data is obtained from third-party sources.

Purpose-by-Purpose Explanation of Processing and Legal Basis

We process your data to respond to enquiries submitted via the contact form under the legal basis of legitimate interests and, where applicable, consent. Usage data is processed to improve website functionality and user experience under legitimate interests. Cookie data supports essential site operation and analytics under consent or legitimate interests as permitted by PECR. Each purpose is limited to what is necessary.

Whether Providing Data Is Required and Consequences

Providing contact details through the form is voluntary but necessary to receive a response to your enquiry. Failure to provide this information will prevent us from addressing your query. Technical data collection via cookies can often be managed through browser settings or our cookie banner.

Cookies and Similar Technologies

We use cookies and similar technologies to ensure the site functions correctly and to gather anonymised analytics. Details of the specific cookies, their purposes and how to manage them are set out in our separate Cookie Policy, which is accessible via the site-wide cookie banner.

Processors, Service-Provider Categories, Recipients and Disclosures Required by Law

We engage service providers such as hosting providers, analytics platforms and email delivery services to process data on our behalf. These processors are bound by contracts requiring appropriate safeguards. We may disclose data if required by law, court order or regulatory authority.

International Transfers and Safeguards

Some of our service providers may be located outside the United Kingdom. Where personal data is transferred internationally we rely on appropriate safeguards such as standard contractual clauses approved by the UK authorities or adequacy decisions where available.

Specific Retention Periods or Criteria

Contact form data is retained for up to two years after the last interaction to allow follow-up and legal compliance. Technical logs are kept for no longer than twelve months. Retention periods are determined by legal obligations, legitimate business needs and the nature of the data.

Security and Data-Minimisation Practices

We implement reasonable technical and organisational measures including encryption, access controls and regular security reviews to protect personal data. We minimise collection to only what is necessary for the stated purposes and do not make absolute guarantees regarding security.

All Applicable Data-Subject Rights

Under UK GDPR and the Data Protection Act you have the right to access, rectify, erase, restrict processing, port data and object to processing. To exercise these rights please contact us using the details provided above.

Right to Withdraw Consent and Object to Direct Marketing or Profiling

Where processing relies on consent you may withdraw it at any time by contacting [email protected]. You may also object to direct marketing or any profiling activities by using the same contact method.

Right to Complain to the Competent Supervisory Authority

If you are dissatisfied with how we handle your data you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk or via their helpline.

Children or Age Restrictions

Our website and services are intended for professional users aged eighteen and over. We do not knowingly collect personal data from children under eighteen. If we become aware that such data has been collected we will delete it promptly.

Automated Decision-Making and Profiling

We do not engage in automated decision-making or profiling that produces legal or significant effects on individuals.

Policy Changes and Effective Date

We may update this policy periodically to reflect changes in law or practice. The last updated date appears at the top of this page. Continued use of the site after updates constitutes acceptance of the revised policy.